Financial Reports and Disclosure Publication Standard
Purpose and Scope
This standard controls public financial disclosures, reports, summaries, and official filing references. It does not establish a quarterly, annual, or other publication cadence.
Definitions and Authority Hierarchy
- Official filing: A filing or record submitted to or published by a government authority.
- Source financial record: An underlying PAC record used to prepare a filing or publication.
- PAC-created summary: An informational explanation or presentation prepared by the PAC; it is not an official filing.
- Publication packet: Approved public material and its source references.
The authority hierarchy is: official filing, then source financial records, then an approved PAC-created publication or summary. A PAC summary does not amend, replace, or supersede an official filing.
Publication Controls
Material must be reviewed for accuracy, source support, approval status, restricted information, and legal sensitivity. PAC-created summaries must be materially complete and must not selectively present information in a misleading manner.
Public materials must exclude account numbers, banking credentials, security-sensitive records, private personal information, and other restricted information. The PAC must not claim statutory compliance, filing completeness, or reporting sufficiency without appropriate compliance verification and attorney review where required.
Responsibilities and Approval
Authorized financial personnel prepare and verify source material. During Founder-led governance, compliance or legal review occurs where required, followed by publication authorization from the Founder/Chairperson or authorized publication owner after any required substantive approval. After transition, publication follows Board policy or delegation.
The internal governance Treasurer and a statutory or Campaign Treasurer are distinct roles. Appointment to one does not automatically create the other or confer statutory filing, banking, or campaign-finance authority.
Corrections
- A minor presentation error may receive a traceable administrative correction.
- A material PAC-created summary error requires a documented correction or revision.
- A possible official filing error must enter the appropriate compliance/legal correction process; the historical filing record must not be silently rewritten.
Records and Retention
Source records, approvals, filing references, publication packets, and corrections shall be retained under the approved Records Policy and applicable requirements. This standard establishes no retention duration.
Public Disclaimer
PAC summaries and publications are informational. They do not replace or supersede official filings. Visitors should consult the identified official filing source for the authoritative filed record.
Related Documents
- Financial Governance Policy
- Treasury Governance Policy
- Internal Controls Policy
- Corrections Policy
- Public Document Archive Policy