Privacy Policy

Privacy Policy

Draft Notice

This Privacy Policy is Draft v0.1 for Founder Review and Legal Review. It is Not Attorney Reviewed, Not Board Approved, and Not Published. It is not legal advice and is subject to applicable law and attorney verification.

Purpose

This policy describes how Florida Principles PAC intends to handle personal information submitted through its public website, participation forms, newsletter signups, contact channels, PoliticalPedia interfaces, and related public digital services.

Scope

This policy applies to public website visitors, supporters, volunteers, prospective members, media contacts, candidates, and other people who submit information through PAC-controlled public web forms or public email links. It does not govern third-party websites, social platforms, payment processors, government data sources, or internal staff systems except where those systems receive public-site submissions.

Definitions

• Personal information: Information that identifies, relates to, or can reasonably be associated with a person.
• Public-site submission: Information voluntarily submitted through a public website form or public contact path.
• Operational record: A record retained to respond to a request, administer a workflow, preserve accountability, or satisfy a future compliance requirement.
• Sensitive information: Information that may require heightened care subject to applicable law and attorney verification.

Policy Statements

Florida Principles PAC will collect only information reasonably tied to a public-site purpose, such as responding to inquiries, processing participation interest, sending requested updates, reviewing volunteer or membership interest, supporting endorsements administration, or operating PoliticalPedia civic-information features.

The PAC will not sell public-site personal information as an organizational policy choice. Any future data sharing, analytics, advertising, payment, or vendor practice must be reviewed before publication and must be described accurately in the approved policy.

PoliticalPedia location inputs, where offered, are intended to resolve public jurisdictions or representatives. The PAC should avoid retaining precise location data unless retention is operationally necessary and approved.

Responsibilities

The Founder or designated policy owner is responsible for approving public privacy language before publication. Technical administrators are responsible for implementing collection and retention controls. Staff and volunteers with access to submissions must use information only for approved PAC purposes.

User Rights and Responsibilities

Users should submit accurate information and avoid sending sensitive information unless specifically requested. Requests to update, correct, or remove public-site records may be submitted through the public contact channel. Responses are subject to applicable law, operational needs, compliance duties, and attorney verification.

Prohibited Conduct

The PAC should not intentionally publish private personal information submitted through public forms without permission or another approved basis. Users must not submit another person's private information without authorization, use forms for harassment, or attempt to access nonpublic records.

Review and Enforcement

Suspected privacy incidents, improper access, or unauthorized disclosure must be escalated to the Founder or designated owner. Corrective action may include access changes, record correction, vendor review, user notice where appropriate, and attorney consultation.

Corrections or Appeals Process

A person may request review of a privacy concern through the public contact page. The request should identify the information, the requested action, and contact details for follow-up. The PAC should document the request and response.

Records and Retention

Public-site submissions should be retained only as long as needed for the workflow, accountability, archival, or compliance purpose. Retention schedules are subject to applicable law and attorney verification.

Related Documents

• Terms of Service
• Cookie Policy
• User Content Policy
• Records Governance Policy
• Information Governance Policy

Version and Status

• Version: Draft v0.1
• Status: Founder Review Required; Legal Review Required
• Owner: Founder / Public Information Owner
• Review Cycle: At least annually and before material website changes
• Legal Review Flag: Required; Not Attorney Reviewed
• Board Approval Status: Not Board Approved
• Publication Status: Not Published

Revision History