Privacy Policy
Effective: To be set upon final approval and publication.
1. Who We Are
Florida Principles PAC is a Florida political action committee. Our website at floridaprinciplespac.org provides civic information, organizational transparency, and a means for Floridians to engage with our work.
2. What This Policy Covers
This Privacy Policy describes how we collect, use, and protect information in connection with the Site. It covers:
- Information you submit through participation forms (Contact, Volunteer, Membership, Newsletter and Updates, and Endorsement Inquiry)
- Information submitted through the candidate onboarding process
- Information submitted through the candidate endorsement questionnaire
- Information collected in connection with poll participation
- How PoliticalPedia handles the questions you ask
- Information processed automatically through the technical operation of the Site
This policy does not cover information you provide to third-party websites or services we may link to, or information provided through off-site communications not routed through the Site.
3. Information We Collect
3.1 Participation Forms
When you submit a participation form on the Site, we collect the information you enter. Depending on the form type, this may include your name, email address, phone number (if provided), and county or city of residence. Additional fields vary by form:
- Contact: The subject or nature of your inquiry and your message.
- Volunteer: Your stated volunteer interest or area of availability.
- Membership: Your membership type or interest.
- Newsletter and Updates: Your email address and, if provided, your name.
- Endorsement Inquiry: The nature of your inquiry and any relevant organizational or candidate context you provide.
3.2 Candidate Onboarding
Candidates and their authorized representatives may submit information through a candidate onboarding process for potential inclusion in PAC review and, where approved, public candidate profiles. Information collected through this process may include:
- Candidate identification and biographical information
- Campaign and office-sought information
- Campaign contact and communication information
- Verification-related information used to confirm the submission's authenticity
Submission of candidate information does not create a public profile automatically. Candidate information intended for public display is reviewed by PAC staff and published only through the applicable administrative review and publication process. Information not approved for publication may remain available to authorized PAC staff for administrative, review, recordkeeping, and other purposes described in this policy.
3.3 Candidate Endorsement Questionnaire
Candidates who receive an invitation to complete the PAC's formal endorsement questionnaire may submit responses through a secured, invitation-based interface. Information collected through this process may include:
- Responses to PAC questionnaire questions
- Follow-up responses submitted during the review process
- Certification of accuracy by the submitting candidate or authorized representative
Questionnaire responses are not published automatically. Access and any disclosure are governed by PAC procedures and applicable requirements. We do not make absolute guarantees of confidentiality for materials submitted in connection with our endorsement process.
3.4 Poll Participation
When you participate in a poll on the Site, a cookie containing a randomly generated, opaque identifier is stored in your browser for up to one year. This identifier is not linked to your name, email address, or any other identifying information, and exists solely to prevent duplicate votes. A cryptographic hash combining the poll identifier and your cookie value is stored to record that a vote was cast. The raw cookie value itself is never written to our database. We do not link your poll participation to your name, email, or any other personal information you may have submitted through other forms. See our Cookie Policy for more information about the poll participation cookie.
3.5 PoliticalPedia Questions
PoliticalPedia is a civic information feature on the Site. When you submit a question, your question is used to identify and return relevant civic information. PoliticalPedia currently operates using deterministic civic data lookups and native processing. Your question is processed in memory and is not stored as part of a participation record or user profile by the PAC.
We do not use PoliticalPedia questions to infer your political beliefs, preferences, or affiliation, and we do not use PoliticalPedia questions for political advertising targeting or voter profiling of any kind.
When PoliticalPedia's optional AI-assisted response capability is active, your question may be transmitted to a third-party AI service provider to generate or enhance a response. That capability requires separate configuration and is not active for V1 production. When it is activated, the relevant provider and its data practices will be disclosed in an updated version of this policy.
3.6 Automatically Processed Information
When you use the Site, your browser sends standard HTTP request information to the servers and infrastructure hosting the Site. This information may include your IP address or network address and is processed by hosting, networking, and infrastructure providers as part of the ordinary operation of the Site. We are not able to represent that your IP address or network address is never processed or logged anywhere in the hosting or infrastructure stack.
Our application-level rate limiting for AI features temporarily processes a client address key in memory to assess request volume. That application-level mechanism does not intentionally persist raw address information beyond the immediate request.
The Site does not use advertising trackers, behavioral analytics, or fingerprinting technologies that intentionally associate your browsing activity with a persistent identity. See our Cookie Policy for a full description of cookies and similar technologies used on the Site, including a locale preference cookie set when you change the Site's language.
4. How We Use Information
We use participation form information only for the purposes directly related to the form type submitted:
| Form Type | How Your Information Is Used |
|---|---|
| Contact | To read your message and respond to your inquiry |
| Volunteer | To process your volunteer inquiry and communicate with you about it |
| Membership | To process your membership inquiry and communicate with you about it |
| Newsletter and Updates | To send organizational updates you have requested |
| Endorsement Inquiry | To receive and route your inquiry for organizational review |
| Candidate Onboarding | To review candidate information and, where approved through our publication process, to create or update a public candidate profile |
| Endorsement Questionnaire | To receive, review, and evaluate candidate responses as part of our formal endorsement process |
We do not automatically add you to general mailing lists, donor lists, or newsletters as a result of any form submission other than a newsletter or updates form. Newsletter and updates subscriptions require an affirmative signup step.
5. Service Providers and Disclosure
The PAC does not sell personal information.
To operate the Site and provide the features described in this policy, we work with service providers that may process information on our behalf. These include providers of web hosting and infrastructure services and database services. When PoliticalPedia's AI-assisted response capability is activated, questions may also be transmitted to an AI service provider to generate a response; that capability is not currently active for V1 production.
Service providers process information only as necessary to fulfill the relevant function. We do not direct service providers to use your information for their own marketing or advertising purposes.
Information may also be disclosed where required or permitted by applicable law, including for organizational administration, security purposes, legal obligations, regulatory compliance, or as required by valid legal process.
6. Data Retention
We retain participation and submission data as reasonably necessary to fulfill the purposes described in this policy, to maintain organizational records, for security purposes, and to comply with applicable legal and regulatory obligations. We do not currently apply a fixed retention period across all data categories.
7. Security
We use technical and organizational safeguards designed to protect information, including access controls, rate limiting on form submissions and AI features, and cryptographic protections where implemented. No security measure is perfect. We cannot guarantee that information transmitted over the internet is completely secure.
8. Children and Minors
The Site is intended for adult civic engagement. We do not knowingly direct the Site to children and do not knowingly collect personal information from minors. If you believe we have inadvertently received information from a minor, please contact us using the information in Section 10.
9. Your Choices
- Participation submissions: If you have questions about a submission you made, you may contact us through the Contact page on the Site.
- Newsletter and updates: If you signed up for updates, you may request removal by contacting us through the Contact page.
- Poll cookie: You may clear cookies in your browser at any time. Clearing the poll participation cookie will allow you to vote again in polls; the PAC cannot link the new cookie to your prior vote.
- PoliticalPedia: You may use PoliticalPedia without submitting any participation form. Questions are not linked to your identity by the PAC.
- Reporting an issue: If you submit a factual correction report or accessibility report through our Contact page, the contact information you provide is used only to follow up on your report. We do not add you to any mailing list as a result of submitting a correction or issue report.
10. Contact
For questions about this Privacy Policy or our data practices, please use the Contact page at floridaprinciplespac.org/contact.
11. Changes to This Policy
We may update this Privacy Policy from time to time. Material changes will be reflected by an updated effective date at the top of this page. We encourage you to review this page periodically.